Window F - [reporting 2003-04 WDIS summer term(s)] is due September 19, 2003

Window W - [reporting 2003-04 WDIS fall term(s)] is due February 13, 2004

Window S - [reporting 2003-04 WDIS winter term(s)] is due July 8, 2004

Prior to the due date, the district should enter the necessary data in the local automated information system, prepare the necessary automated reporting formats from the local system, edit the data locally, and correct all edit errors. The reporting formats should be transmitted to the state on or before the due date. The Department of Education will edit the data when they are received. Records that do not pass the reject rule edits are immediately rejected and not loaded to the database. When these edits are applied to an initial submission to NWRDC, any data set with twenty percent or more of its records in error is rejected in its entirety. If less than twenty percent of the records in the data set do not pass the reject rule edits, the error-free records are loaded to the database and only the records in error are rejected. The twenty percent rule does not apply to data sets submitted for batch update. These edit programs are available for the districts to modify and run prior to submitting data for a survey.

Error reports will be made available to the district via the Northwest Regional Data Center (NWRDC). The district should correct the records and resubmit them.

The state processing windows during which the edit/correction cycles occur are:

Window F - from September 8, 2003 to October 24, 2003

Window W - from February 3, 2004 to March 3, 2004

Window S - from June 14, 2003 to July 30, 2004

After each state processing window is closed, records will then be processed by CCTCMIS, which will use the data in producing 2003-04 files and reports, including those that are used in placement, follow-up, and workforce development funding. Other agencies and organizations also will use these records.

NOTE: After completion of processing for the current window, a district can choose to update data from a previous window in the same year. To do this, the district must contact Sue Brennan (sue.brennan@fldoe.org, 850/245-9517) to request permission to update.

2003-04 DISTRICT WDIS ELEMENTS

To view an element, select from the following list. Items marked with a red bullet have been changed from 2002-2003

Adult Educational Functioning Level, Initial	Adult Fee Status	Adult Rural Resident	Birth Date
Certificate of Completion Type	Citizenship Status - NEW	Cost Reporting Code	Course Number
Diploma Type	District Number, Current Instruction/Service	Exceptionality, Primary	Facility Type
Financial Assistance	First-Time Student Indicator	Gender	Grade Level
Homeless Adult Program Indicator	Limited English Proficient, Adult	Other Institutionalized Adult	Racial/Ethnic Category
Registered Apprenticeship	Resident Status, State/County	School Number, Current Instruction/Service	Section Number
Social Security Number	Student Name, Legal	Student Number Identifier - Alias, Florida	Student Number Identifier, Florida
Survey Period Code	Tech Prep Participant	Transaction Code	Veteran Student Indicator
Vocational/Adult General Education Completion Point Code	Vocational/Adult General Education, Disability, Student	Vocational/Adult General Education Program Code	Vocational Basic Skills Examination
Vocational Credential, Other	Vocational Displaced Homemaker	Vocational, Single Parent and Single Pregnant Woman	WDIS Class Length
WDIS Reporting Year	WDIS Student Contact Hours	Youth Apprenticeship

Return to Introduction

2003-04 DISTRICT WDIS FORMATS AND EDITS

Select the item name to view the Reporting Format. Select the blue bullet in the Edit column to view the associated Edits.

Reporting Format Item	Edit
WDIS Adult General Education Student Course
WDIS Student Demographic Information
WDIS student End of Term Status
WDIS Teacher Course
WDIS Vocational Student Course Schedule

Return to Introduction

2003-04 DISTRICT WDIS APPENDICES

Appendix A	District Workforce Development Elements By Format and Item Number With Key Fields Marked "KF"
Appendix B	Attendance Recordkeeping Required Codes For Adult Students
Appendix C	District Name Table
Appendix D	District WDIS Elements Edit(s) By Format, Edit Type and Edit Number
Appendix E	WDIS File IDs 2003-04
Appendix F	Florida Public Community College and State University Reporting Numbers
Appendix I	Reporting Characteristics (Adult General Education, WDIS and Secondary Vocational)
Appendix K	Private Postsecondary Institution Reporting Numbers
Appendix M	Adult Educational Functioning Levels
Appendix R	Adult General Education Program/Course Numbers & Associated Literacy Completion Points
Appendix S	Workforce Development Programs with occupational Completion Points (OCPs); OES, DOT or Industry Codes and Titles; and Credits or Clock Hours
Appendix T	WDIS Data Elements and the Reports in Which They Are Used
Appendix U - NEW	PSAV Terminal OCPs and Non Traditional Programs

Return to Introduction

2003-04 DISTRICT WDIS UPDATES 
Links above will also go to updated versions of the following files

Appendix I	Updated 10/19/04	Updates program 8772200 as Job Prep
Edit: WDIS Vocational Student Schedule	Updated 5/5/04	Edit for ATD and CRC added. Edit for Survey Period Code and WDIS Student Contact Hours modified.
Edit: WDIS Vocational Student Course Schedule	Updated 12/18/03	Edit 48, District Numbers 50 and 62. Edit 49, Course Number added.
Appendix I	Updated 9-19-03	Corrected "Job Prep" secondary program listing. A list of secondary programs which qualify as Job Prep is also available here.
Edit: WDIS Adult General Education Student Course	Updated 9-12-03	Edit 15, the value of “1” has been added to the list of valid codes. Edit 27, the value of “S” has been added to the list of valid codes. Edit 32, the list of Vocational/Adult General Education Program Codes has been corrected. Edit 34, program code 9900400 has been deleted and the range modified to 9900000 to 9900300. Edit 72, program code 9900400 has been deleted and the range modified to include 9900040, 9900050, 9900051, and 9900300.
Appendix I and Appendix S	Updated 9-12-03	CIP # 0646010300 Program # 8723100 Courses: 8723110 Tile Setting 1 1 CR, 8723120 Tile Setting 2 1 CR, 8723130 Tile Setting 3 1 CR OCP’s: A B and C CIP # 0646040900 Program # 8723600 Courses: 8723610 Plastering 1 1 CR, 8723620 Plastering 2 1 CR, 8723630 Plastering 3 1 CR OCP’s: A B and C CIP # 0646999903 Program # 8725610 Courses: 8725620 Swimming Pool Maintenance 1 1 CR, 8725630 Swimming Pool Maintenance 2 1 CR, 8725640 Swimming Pool Maintenance 3 1 CR OCP’s: A B and C
Appendix I	Updated 8-29-03	"Family Child Care Training" (CIP 0420020205, Program Number V200410) corrected to list this as not apprenticable.
Element: Vocational Credential, Other	Updated 8-23-03	Reference to Terminal OCP listings changed from Appendix I to Appendix U
Appendix U	Added 8-23-03	PSAV Terminal OCPs and Non Traditional Programs
Element: Citizenship Status	Updated 8-22-03	Element definition revised for clarity.
Element: Registered Apprenticeship	Updated 8-22-03	Element definition revised for clarity.
Edit: WDIS Adult General Education Student Course	Updated 8-15-03	Edits 8, 9, 21 and 22 have been changed.
Edit: WDIS Student End of Term Status	Updated 8-15-03	Edits 42, 48, and 56 (previously deleted) have been combined as edit 42.
Edit: WDIS Vocational Student Course Schedule	Updated 8-15-03	Edits 36 and 42 have been changed. Edit 50 has been deleted.
Format: WDIS Student End of Term Status (PDF)	Updated 7-23-03	Include Item 19 Tech Prep Participant. Link in chart above also goes to corrected HTML copy - use this link only to print a replacement PDF file for full manual.