2004-2005 Secondary Vocational Database Handbook

TABLE OF CONTENTS

Database Handbooks Home
2004-2005 Database User Manual
Secondary Reporting Formats and Edits
Secondary Handbook Elements
Secondary Appendices

Complete Secondary Vocational Handbook ( pdf )

PURPOSE OF THE SECONDARY VOCATIONAL DATABASE HANDBOOK:

The Secondary Vocational Database Handbook is a tool for school district directors of vocational education, and management information services, as well as data entry personnel. It is designed to offer both guidance and timely information for the reporting of vocational education student data during Survey 5. It includes secondary vocational data elements, associated notes, reporting formats, edits, timelines, and supporting appendices.

The Bureau of Community Colleges and Technical Centers Management Information Systems (CCTCMIS) will also maintain a Web site for its 2004-05 WDIS Vocational Database Handbook at:

http://www.fldoe.org/arm/cctcmis/pubs/techs/0405hbk.htm

In addition, the CCTCMIS homepage is located at:

http://www.fldoe.org/arm/cctcmis/default.asp

SYSTEM REQUIREMENTS

All public school districts are required to submit all secondary vocational enrollment data via the DOE student information database. Section 229.555(2), Florida Statutes, requires the development and implementation of a comprehensive management information system linking all levels of the state education system. Rule 6A-1.0014, Florida Administrative Code, details all automated student and staff information requirements. Section 239.209, Florida Statutes, addresses specific requirements regarding the vocational education management information system.

REQUIRED REPORTING FORMATS

District secondary vocational education data elements are contained in these four state reporting formats:

Student Demographic Information (DB9 13x)

Student End of Year Status (DB9 17x)

Vocational Teacher Course (DB9 24x)

Vocational Student Course Schedule (DB9 16x)

TIME LINES

Secondary vocational student data are reported in Survey 5 one time each year according to the following schedule:

Due date: August 5, 2005

State processing: August 1 - September 9, 2005

Final Update/Amendment Date: May 5, 2006

Prior to the due date, the district should enter the necessary data in the local automated information system, prepare the necessary automated reporting formats from the local system, edit the data locally, and correct all edit errors. The reporting formats should be transmitted to the state on or before the due date. The Department of Education will edit the data when received. Records not passing initial edit requirements will be rejected. Error reports will be made available to the district. The district should correct the records and resubmit them. After each edit/correction cycle is closed, records will then be released to CCTCMIS, which will use the data in producing 2004-05 files and reports.

NOTE: Districts will be able to continue update processing on a weekly schedule until the files are made available for nightly update in October, concurrent with the Grad Rate update window. If there is a need to process initial files during the October update window, the district must contact Sue Brennan (sue.brennan@fldoe.org, 850/245-9517) to request permission to update. After the October update window closes, the Vocational Student Course Schedule and Vocational Teacher Course formats will be closed to allow CCTCMIS processing for Perkins and NRS. After this point, districts must call Sue Brennan for permission to update these files. Please be aware that any updates made after the closing of the October update window will NOT affect the data for NRS, Perkins or FETPIP.

HANDBOOK UPDATES

This handbook is electronically updated on an as needed basis throughout the 2004-05 school year. An "Updates" link found near the top of this handbook home page will provide access to these updates. You will then view an annotated listing of the changes to elements, formats, edits, appendices, etc. associated with this handbook.

2004-05 DISTRICT SECONDARY VOCATIONAL ELEMENTS

To view an element, select from the following list. Items marked with a red bullet have been changed from 2003-2004

Additional School Year Student	Birth Date	Career Academy Participant	Certificate of Completion, Type
Country of Birth	Course Number	Diploma Type	District Number, Current Enrollment
District Number, Current Instruction/ Service	Exceptional Student Vocational Course Setting	Facility Type	FEFP Program Number
Florida Educators Certificate Number	FTE Earned, College Entrance Examination Board Advanced Placement Test	FTE Earned, International Baccalaureate Diploma	FTE Earned, International Baccalaureate Score
GED Exit Option Test Results	Gender	Grade Level	Grade Point Average State, Cumulative
Grade Promotion Status	Homeless Student, PK-12	Internship Participant	Kindergarten Readiness
Limited English Proficient, PK-12	Limited English Proficient: Home Language Survey Date	Lunch Status	Migrant Status Term
Modified Occupational Completion Point	Native Language, Student	Parent, Guardian Primary Home Language	Period Number
Postsecondary Education Plans	Prekindergarten Program Participation	Program Participation Prior to Kindergarten	Qualifying Arrival Date (QAD) for Migrant Program Eligibility
Racial/Ethnic Category	Resident Status, State/County	School Number, Current Enrollment	School Number, Current Instruction / Service
School Year	Section Number	Social Security Number	Student Characteristic, Agency Programs
Student Name, Legal	Student Number Identifier - Alias, Florida	Student Number Identifier, Florida	Survey Period Code
Tech Prep Participant	Term	Transaction Code	Vocational Academic Disadvantaged
Vocational/ Adult General Education Completion Point Code	Vocational /Adult General Education Program Code	Vocational, Single Parent and Single Pregnant Woman	Withdrawal Date
Withdrawal Reason	Year	Youth Apprenticeship

Return to Introduction

2004-05 DISTRICT SECONDARY VOCATIONAL FORMATS AND EDITS

Select the item name to view the Reporting Format. Select the blue bullet in the Edit column to view the associated Edits.

Reporting Format Item	Edit
Student Demographic Information
Student End of Year Status
Vocational Student Course Schedule
Vocational Teacher Course

Return to Introduction

2004-05 DISTRICT SECONDARY VOCATIONAL APPENDICES

Appendix A	Attendance Recordkeeping Required Codes for Grades PK-12 Students
Appendix B	Department of Education Data Elements by Format with Edit Numbers for Vocational Education Data Elements
Appendix C	District Name Table
Appendix D	Course Code Directory 2004-05 Number Ranges for Vocational Education Programs and Courses
Appendix E	FEFP Program Numbers
Appendix F	Formats that require specific Data Elements (with key fields indicated as KF)
Appendix G	Country Codes
Appendix H (Unchanged from 2001-2002)	File Ids for K-12 System Student Data Base Survey 5
Appendix I	Reporting Characteristics (WDIS and Secondary Vocational)
Appendix N	Language Codes
Appendix Q	United States Commonwealths and Territories
Appendix S	Workforce Development Programs with Occupational Completion Points (OCPs); OES, DOT or Industry Codes and Titles; and Credits or Clock Hours
Appendix T	Secondary Vocational Data Elements and the Reports in Which They Are Used
Appendix U - NEW	Secondary Non Traditional Programs

Return to Introduction

CCTCMIS Directory

• Bureau's Mission
• Publications/Reports
• CCTC Directory
• Comm. College Data Dictionaries
• WDIS & Sec. Voc. Data Handbooks
• MISATFOR  /   WEDDAC
• Workforce/Vocational Ed. Information
• 2008 Annual Workshop
• Division of Community Colleges
• Workforce Ed. Information

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