2003-2004 Secondary Vocational Database Handbook

Table of Contents

Database Handbooks Home
2003-2004 Database User Manual
Secondary Reporting Formats and Edits
Secondary Handbook Elements
Secondary Appendices

Secondary Vocational Updates as of 1-23-04

Note 1:  All Files in PDF Format unless otherwise noted.

Note 2: Associated Notes have been discontinued for 2003-2004. Information previously included in these pages has been incorporated into the Element pages.

Any future modifications to this handbook will be accessible through an UPDATES link on this webpage. Updates will explain any changes that have occurred since the prior update. If an item has been updated, the links below will also access that update.

INTRODUCTION

PURPOSE OF THE 2003-04 SECONDARY VOCATIONAL DATA BASE HANDBOOK:

This 2003-04 Secondary Vocational Data Base Handbook is a tool for school district directors of vocational education, and management information services, as well as data entry personnel. It is designed to offer both guidance and timely information for the reporting of vocational education student data during Survey 5. It includes secondary vocational data elements, associated notes, reporting formats, edits, timelines, and supporting appendices.

The Bureau of Community Colleges and Technical Centers Management Information Systems (CCTCMIS) will also maintain a Web site for its 2003-04 WDIS Vocational Data Base Handbook at:

http://www.fldoe.org/arm/cctcmis/pubs/techs/wdis0304hbk.pdf

In addition, the CCTCMIS homepage is located at:

http://www.fldoe.org/arm/cctcmis/default.asp

SYSTEM REQUIREMENTS

All public school districts are required to submit all secondary vocational enrollment data via the DOE Student Information Data Base. Section 229.555(2), Florida Statutes, requires the development and implementation of a comprehensive management information system linking all levels of the state education system. Rule 6A-1.0014, Florida Administrative Code, details all automated student and staff information requirements. Section 239.209, Florida Statutes, addresses specific requirements regarding the vocational education management information system.

REQUIRED REPORTING FORMATS

District secondary vocational education data elements are contained in these four state reporting formats:

(1) Student Demographic Information (DB9 13x)

(2) Student End of Year Status (DB9 17x)

(3) Vocational Teacher Course (DB9 24x)

(4) Vocational Student Course Schedule (DB9 16x)

TIME LINES

Secondary vocational student data are reported in Survey 5 one time each year according to the following schedule:

Due date: August 6, 2004

State processing: August 2 - September 10, 2004

Update Window: October 8 - 20, 2004

Final Update/Amendment Date: May 6, 2005

Prior to the due date, the district should enter the necessary data in the local automated information system, prepare the necessary automated reporting formats from the local system, edit the data locally, and correct all edit errors. The reporting formats should be transmitted to the state on or before the due date. The Department of Education will edit the data when they are received. Records not passing initial edit requirements will be rejected. Error reports will be made available to the district. The district should correct the records and resubmit them. After each edit/correction cycle is closed, records will then be released to CCTCMIS, which will use the data in producing 2003-04 files and reports.

NOTE: Districts will be able to continue update processing on a weekly schedule until the files are made available for nightly update in October, concurrent with the Grad Rate update window. If there is a need to process initial files during the October update window, the district must contact Sue Brennan (sue.brennan@fldoe.org, 850/245-9517) to request permission to update. After the October update window closes, the Vocational Student Course Schedule and Vocational Teacher Course formats will be closed to allow CCTCMIS processing for Perkins and NRS. After this point, districts must call Sue Brennan for permission to update these files. Please be aware that any updates made after the closing of the October update window will NOT affect the data for NRS, Perkins or FETPIP.

HANDBOOK UPDATES

This handbook is electronically updated on an as needed basis throughout the 2003-04 school year. An "Updates" link found near the top of this handbook home page will provide access to these updates. You will then view an annotated listing of the changes to elements, formats, edits, appendices, etc. associated with this handbook.

2003-04 DISTRICT SECONDARY VOCATIONAL ELEMENTS
To view an element, select from the following list. Items marked with a red bullet have been changed from 2002-2003
Additional School Year Student	Birth Date	Career Academy Participant	Certificate of Completion, Type
Country of Birth	Course Number	Diploma Type	District Number, Current Enrollment
District Number, Current Instruction/Service	Exceptional Student Vocational Course Setting	Facility Type	FEFP Program Number
Florida Educators Certificate Number	FTE Earned, College Entrance Examination Board Advanced Placement Test	FTE Earned, International Baccalaureate Diploma	FTE Earned, International Baccalaureate Score
GED Exit Option Test Results	Gender	Grade Level	Grade Point Average State, Cumulative
Grade Promotion Status	Homeless Student, PK-12	Internship Participant	Kindergarten Readiness
Limited English Proficient, PK-12	Limited English Proficient: Home Language Survey Date	Lunch Status	Migrant Status Term
Modified Occupational Completion Point	Native Language, Student	Parent, Guardian Primary Home Language	Period Number
Postsecondary Education Plans	Prekindergarten Program Participation	Program Participation Prior to Kindergarten	Qualifying Arrival Date (QAD) for Migrant Program Eligibility
Racial/Ethnic Category	Resident Status, State/County	School Number, Current Enrollment	School Number, Current Instruction / Service
School Year	Secondary Vocational Class Length	Section Number	Social Security Number
Student Characteristic, Agency Programs	Student Name, Legal	Student Number Identifier - Alias, Florida	Student Number Identifier, Florida
Survey Period Code	Tech Prep Participant	Term	Transaction Code
Vocational Academic Disadvantaged	Vocational/Adult General Education Completion Point Code	Vocational /Adult General Education Program Code	Vocational, Single Parent and Single Pregnant Woman
Withdrawal Date	Withdrawal Reason	Year	Youth Apprenticeship

Return to Introduction

2003-04 DISTRICT SECONDARY VOCATIONAL FORMATS AND EDITS

Select the item name to view the Reporting Format. Select the blue bullet in the Edit column to view the associated Edits.

Reporting Format Item	Edit
Student Demographic Information
Student End of Year Status
Vocational Student Course Schedule
Vocational Teacher Course

Return to Introduction

2003-04 DISTRICT SECONDARY VOCATIONAL APPENDICES

Appendix A	Attendance Recordkeeping Required Codes for Grades PK-12 Students
Appendix B	Department of Education Data Elements by Format with Edit Numbers for Vocational Education Data Elements
Appendix C	District Name Table
Appendix D	Course Code Directory 2001-02 Number Ranges for Vocational Education Programs and Courses
Appendix E	FEFP Program Numbers
Appendix F	Formats that require specific Data Elements (with key fields indicated as KF)
Appendix G	Country Codes
Appendix H (Unchanged from 01-02)	File Ids for K-12 System Student Data Base Survey 5
Appendix I	Reporting Characteristics (WDIS and Secondary Vocational)
Appendix N	Language Codes
Appendix Q	United States Commonwealths and Territories
Appendix S	Workforce Development Programs with Occupational Completion Points (OCPs); OES, DOT or Industry Codes and Titles; and Credits or Clock Hours
Appendix T	Secondary Vocational Data Elements and the Reports in Which They Are Used
Appendix U - NEW	Secondary Non Traditional Programs

Return to Introduction

2003-04 DISTRICT SECONDARY VOCATIONAL UPDATES Updated as of 1-23-04 Links above will also go to updated versions of the following files

Introduction	Updated 1-23-04	Text of paragraph timelines modified to include October update window.
Appendix M	Removed 10-02-03	Appendix M is not applicable for secondary vocational reporting
Appendix I	Updated 9-19-03	Corrected "Job Prep" secondary program listing. A list of programs which qualify as Job Prep is also available here.
Appendix I and Appendix S	Updated 9-12-03	CIP #: 0646010300 Program #: 8723100 Courses: 8723110 Tile Setting 1 1 CR, 8723120 Tile Setting 2 1 CR, 8723130 Tile Setting 3 1 CR OCP’s: A B and C CIP #: 0646040900 Program #: 8723600 Courses: 8723610 Plastering 1 1 CR, 8723620 Plastering 2 1 CR, 8723630 Plastering 3 1 CR OCP’s: A B and C CIP #: 0646999903 Program #: 8725610 Courses: 8725620 Swimming Pool Maintenance 1 1 CR, 8725630 Swimming Pool Maintenance 2 1 CR, 8725640 Swimming Pool Maintenance 3 1 CR OCP’s: A B and C
Appendix I	Updated 8-29-03	"Family Child Care Training" (CIP 0420020205, Program Number V200410) corrected to list this as not apprenticable.
Appendix U	Added 8-23-03	Secondary Non Traditional Programs
Appendix D	Updated 8-21-03	"Career and Technical Education for Exceptional Students" now reads 7980010-7980190 instead of 7980010 & 7980190.
Appendix F	Updated 7-29-03	Updated to change element number of element "Secondary Vocational Class Length" to 138-88
Element: Migrant Status Term	Updated 7-28-03	Updated to include this element. This element has NOT been included in the full handbook, so please print it for inclusion. The element itself has not been changed.

CCTCMIS Directory

• Bureau's Mission
• Publications/Reports
• CCTC Directory
• Comm. College Data Dictionaries
• WDIS & Sec. Voc. Data Handbooks
• MISATFOR  /   WEDDAC
• Workforce/Vocational Ed. Information
• 2008 Annual Workshop
• Division of Community Colleges
• Workforce Ed. Information

DOE Home   |   Commissioner   |   Board of Education   |   Contact Us   |   DOE Paperless   |   Open Government   |   Site Index